Pursuant to the Finnish Companies Act, shareholders exercise their decision-making powers at general meetings of shareholders. The annual general meeting must be held annually within six months from the end of the financial year. An extraordinary general meeting of shareholders in respect of specific matters must be convened when deemed necessary by the Board of Directors, or when requested in writing by an auditor of the company or by shareholders representing at least one tenth of all of the issued and outstanding shares in the company.
The Annual General Meeting shall decide, among others, upon the following:
- approval of the financial statements, including the income statement, balance sheet and cash flow statement with notes thereto and consolidated financial statements
- distribution of dividend
- the discharge from liability of the members of the Board of Directors and the President and CEO
- the election of the members of the Board of Directors and auditors and their respective remuneration
In order to have the right to attend and vote at a general meeting of shareholders, a shareholder must be registered in the register of shareholders maintained by Euroclear Finland no later than eight business days prior to the relevant general meeting of shareholders.
A shareholder may attend and vote at a general meeting of shareholders in person or by way of proxy representation.
A beneficial owner wishing to attend and vote at the general meeting of shareholders should seek a temporary registration in the register of shareholders maintained by Euroclear Finland by the date announced in the notice to the general meeting of shareholders, which date must be after the record date of the general meeting of shareholders.